Team Coordination

Lead and coordinate project teams effectively through clear communication, conflict resolution, and fostering collaboration for successful delivery.

When to Use This Skill

• Team formation
• Daily coordination
• Conflict resolution
• Performance management
• Stakeholder alignment
• Meeting facilitation
• Decision making
• Team building

Core Concepts

1. Team Development Stages (Tuckman)

• Forming: Team comes together
• Storming: Conflicts and differences emerge
• Norming: Team establishes norms
• Performing: High productivity
• Adjourning: Project completion

2. Communication Plan

| Stakeholder | Information | Frequency | Method | Owner |
|-------------|------------|-----------|--------|-------|
| Executive Sponsor | Status, budget | Weekly | Email report | PM |
| Dev Team | Tasks, blockers | Daily | Standup | PM |
| Customers | Progress, demos | Bi-weekly | Meeting | PM |
| Steering Committee | Risks, decisions | Monthly | Presentation | PM |

3. Conflict Resolution

Steps:

1. Acknowledge the conflict
2. Listen to all perspectives
3. Identify root cause
4. Explore solutions together
5. Agree on action
6. Follow up

Best Practices

1. Clear expectations – Roles, responsibilities, goals
2. Open communication – Regular touchpoints, transparency
3. Active listening – Understand before responding
4. Delegate effectively – Match tasks to skills
5. Recognize contributions – Celebrate wins
6. Address conflicts – Early and directly
7. Build trust – Consistency and reliability
8. Empower team – Autonomy and ownership

Resources

• The Five Dysfunctions of a Team: Patrick Lencioni
• Crucial Conversations: Patterson & Grenny