Project Reporting

Create effective project reports, dashboards, and presentations that communicate status, progress, and issues to stakeholders.

When to Use This Skill

• Weekly status updates
• Executive reporting
• Stakeholder communication
• Progress tracking
• Issue escalation
• Budget reporting
• Risk communication
• Performance measurement

Core Concepts

1. Status Report Template

## Project Status Report - Week of [Date]

**Project:** [Name]
**PM:** [Name]
**Overall Status:** 🟢 On Track | 🟡 At Risk | 🔴 Off Track

### Executive Summary
[2-3 sentences on overall status and key points]

### Progress This Week
✅ Completed design mockups
✅ Finished API integration
✅ Conducted user testing session

### Planned Next Week
📋 Begin front-end development
📋 Set up staging environment
📋 Complete security review

### Metrics
- Schedule: On track (85% complete)
- Budget: $45K spent of $50K (90%)
- Scope: 12 of 15 features complete

### Risks & Issues
🔴 HIGH: Database migration delayed (R01)
🟡 MEDIUM: Resource availability next month (R02)

### Decisions Needed
- Approve scope change request #5
- Sign off on design mockups

### Blockers
None

2. Project Dashboard

## Key Metrics Dashboard

**Schedule Performance**
Progress: ████████░░ 80%
Planned: ███████░░░ 70%
Variance: +10% (ahead)

**Budget Performance**
Spent: $180K of $200K (90%)
Remaining: $20K
Burn Rate: $15K/week

**Quality Metrics**
- Defects: 15 open, 45 resolved
- Test Coverage: 85%
- Code Review: 100%

**Team Velocity**
Sprint 1: 42 points
Sprint 2: 45 points
Sprint 3: 48 points (current)
Average: 45 points

Best Practices

1. Executive summary first – Key points upfront
2. RAG status – Red/Amber/Green indicators
3. Trend analysis – Show progress over time
4. Highlight exceptions – Focus on issues and risks
5. Data visualization – Charts and graphs
6. Actionable insights – What needs decisions
7. Consistent format – Regular template
8. Timely delivery – Regular schedule

Resources

• Project Management Dashboard Templates
• PowerBI/Tableau for project dashboards