Email Writing Frameworks

1. Do the Maths Framework

Trigger + pitch + calculation + CTA

Structure:

Saw [trigger]. Companies like yours typically [problem costing X].
We helped [similar company] reduce this by [%].
Worth a quick call?

When to use: When you can quantify the problem or ROI

2. Short-Trigger Based Outreach

Rules:

• 3-4 sentences maximum
• Lead with observation, not pitch
• One clear CTA

Structure:

[Observation about their situation]
[Brief connection to pain point]
[Soft CTA]

When to use: Default framework for most cold outreach

3. Challenge of Similar Companies

Reference industry-specific pain and position as pattern you’ve seen.

Structure:

Companies doing [X revenue] in [industry] often struggle with [problem].

We've helped [similar companies] solve this by [solution].

Is this on your radar?

When to use: When targeting a specific vertical or company profile

4. Neutral Insight Framework

Share third-party resource (not your content) to build trust before pitching.

Structure:

Came across this [resource] that addresses [their problem].

Thought it might be useful given [observation about their situation].

[Optional soft pitch]

When to use: For warming up cold prospects, building trust first

5. Leader Responsibilities

Role-specific questions that prompt reflection.

Structure:

As [title], how are you currently handling [challenge]?

Most [titles] I talk to are dealing with [common problem].

Worth comparing notes?

When to use: When targeting specific roles with known pain points

Combines with

Example prompts

Write an email using the "Do the Maths" framework for HR software targeting 500+ employee companies.

Which framework should I use for a prospect who just raised Series B?

Create a "Challenge of Similar Companies" email for e-commerce brands doing $5-20M revenue.