Markdown Content Conventions

Quick Reference

• Heading levels: H2-H3 for structure (H1 auto-generated from title)
• Line length: 400 characters max for readability
• Language: New Zealand English spelling and grammar
• Code blocks: Use fenced blocks with language specification
• Front matter: YAML metadata at file start

Content Rules

1. Headings

• Use ## for H2 and ### for H3
• Ensure hierarchical structure (don’t skip levels)
• Do not use H1 (#) – auto-generated from title
• Recommend restructuring if content requires H4
• Strongly recommend restructuring for H5+

## Main Section (H2)

Content here...

### Subsection (H3)

More specific content...

### Another Subsection (H3)

Related content...

2. Lists

• Use - for bullet points
• Use 1. for numbered lists
• Indent nested lists with two spaces
• Ensure proper spacing between list items

- First item
- Second item
  - Nested item
  - Another nested item
- Third item

1. First step
2. Second step
3. Third step

3. Code Blocks

• Use triple backticks for fenced code blocks
• Always specify language after opening backticks
• Ensures proper syntax highlighting

```python
def hello_world():
    print("Hello, World!")
```

```bash
npm install package-name
```

4. Links

• Use descriptive link text (not “click here”)
• Ensure URLs are valid and accessible
• Use relative paths for internal links

Good: See the [API documentation](./api-docs.md) for details.
Bad: Click [here](./api-docs.md) for docs.

Good: Read about [dependency injection patterns](https://example.com/di)
Bad: More info [here](https://example.com/di)

5. Images

• Include descriptive alt text for accessibility
• Use meaningful file names
• Provide context in surrounding text

![Architecture diagram showing microservices communication](./diagrams/architecture.png)

![Database schema with relationships](./schema.png)

6. Tables

• Use | for column separators
• Include header row with alignment
• Ensure columns are properly aligned

| Feature | Status | Priority |
| ------- | ------ | -------- |
| API     | Done   | High     |
| UI      | WIP    | Medium   |
| Tests   | Todo   | High     |

7. Line Length

• Limit lines to 400 characters maximum
• Break long lines at 80 characters for improved readability
• Use soft line breaks for paragraphs
• Avoid horizontal scrolling

8. Whitespace

• Use blank lines to separate sections
• One blank line between paragraphs
• Two blank lines before major headings (optional)
• Avoid excessive whitespace

Front Matter

Include YAML front matter at the start of documentation files:

---
title: Document Title
description: Brief description of content
author: Team Name
date: 2026-01-01
tags: [documentation, guide]
---

Language Standards

• Use New Zealand English for spelling and grammar
  • Colour (not color)
  • Organise (not organize)
  • Analyse (not analyze)
  • Centre (not center)
• Maintain consistent terminology throughout documents
• Use active voice where possible
• Write clear, concise sentences

Formatting Best Practices

Emphasis

Use _italics_ for emphasis.
Use **bold** for strong emphasis.
Use `code` for inline code or technical terms.

Blockquotes

> Important note or quote
> Can span multiple lines

Horizontal Rules

Use three or more hyphens, asterisks, or underscores:

---

Content after rule

Task Lists (GitHub Flavored Markdown)

- [x] Completed task
- [ ] Pending task
- [ ] Another pending task

Documentation Structure

README Files

# Project Name

Brief description of the project.

## Features

- Feature 1
- Feature 2

## Installation

\`\`\`bash
installation commands
\`\`\`

## Usage

Basic usage examples.

## Contributing

Guidelines for contributors.

## License

License information.

Technical Documentation

# Document Title

## Overview

High-level summary.

## Prerequisites

Requirements before proceeding.

## Step-by-Step Guide

### Step 1: Initial Setup

Detailed instructions.

### Step 2: Configuration

Configuration details.

## Troubleshooting

Common issues and solutions.

## References

Links to related resources.

Validation

Before finalizing documentation:

• Headings follow hierarchical structure (H2 → H3)
• No H1 headings (auto-generated from title)
• Code blocks specify language
• Links use descriptive text
• Images include alt text
• Tables are properly formatted
• Lines don’t exceed 400 characters
• New Zealand English spelling used
• Front matter included (where required)
• No excessive whitespace

Anti-Patterns to Avoid

❌ Don’t do this:

# Using H1 in content (H1 is for title only)

Click [here](link) for more info.

Code without language:
\`\`\`
code here
\`\`\`

![](image.png) # No alt text

✅ Do this instead:

## Using H2 for Main Sections

See the [detailed API documentation](link) for more information.

\`\`\`python
def example():
return "with language specified"
\`\`\`

![API response structure diagram](image.png)

Tools and Resources

• Linters: markdownlint, remark-lint
• Formatters: Prettier (with markdown plugin)
• Preview: VS Code Markdown Preview, Grip (GitHub flavored)
• Spell Check: Code Spell Checker (VS Code extension)

Alignment with Core Principles

• Clarity: Well-structured, readable documentation
• Consistency: Standardized formatting across all documents
• Accessibility: Alt text, descriptive links, proper structure
• Maintainability: Easy to update and version control friendly

References

• Markdown Guide
• GitHub Flavored Markdown Spec
• CommonMark Spec