Notion Documentation

Effective documentation and review workflows using Notion MCP tools for structured knowledge management.

Skill Paths

• Workspace skills: .github/skills/
• Global skills: C:/Users/LOQ/.agents/skills/

Activation Conditions

• Creating and organizing documentation in Notion
• Building Notion databases for project tracking
• Managing knowledge bases and wikis
• Setting up review workflows with comments
• Structuring team documentation and onboarding guides

Prerequisites

• Notion MCP tools activated (database/page creation, comment management, team/user management)
• Notion workspace with appropriate permissions
• Integration token configured for API access

Creating Documentation Pages

Page Structure Patterns

Technical Documentation Page:

# [Feature/Component Name]

## Overview
Brief description of what this covers.

## Architecture
System design and component relationships.

## API Reference
Endpoints, parameters, response schemas.

## Usage Examples
Code snippets and practical usage.

## Troubleshooting
Common issues and solutions.

## Changelog
Recent changes and version history.

Meeting Notes Template:

# [Meeting Title] — [Date]

## Attendees
- Person 1 (Role)
- Person 2 (Role)

## Agenda
1. Topic A
2. Topic B

## Discussion & Decisions
### Topic A
- Discussion points...
- **Decision**: [What was decided]
- **Action Item**: [Task] → @Owner by [Date]

## Next Steps
- [ ] Action item 1
- [ ] Action item 2

Project Brief:

# [Project Name]

## Problem Statement
What problem are we solving?

## Goals & Success Metrics
- Goal 1: Metric
- Goal 2: Metric

## Scope
### In Scope
### Out of Scope

## Timeline
| Phase | Dates | Deliverables |
|-------|-------|-------------|

## Dependencies & Risks

Database Patterns

Documentation Database Properties

Project Tracker Database

MCP Tool Workflows

Creating a Knowledge Base

1. Use Create a new Notion database with documentation properties
2. Use Create pages to populate with initial documents
3. Use Add a comment to a page for review requests
4. Use Get all comments of a page to check review status

Review Workflow

1. Author creates page with status “Draft”
2. Author adds comment tagging reviewer: “@Reviewer — ready for review”
3. Reviewer reads page and adds inline comments
4. Author addresses feedback, updates status to “Published”
5. Set “Last Reviewed” date

Organizing Content

• Use database views (Table, Board, Calendar) for different perspectives
• Create linked databases for cross-referencing
• Use relation properties to connect related pages
• Tag consistently for filtering and search

Best Practices

Content Organization

• One topic per page — avoid mega-documents
• Use headings — H1 for title, H2 for sections, H3 for subsections
• Link liberally — connect related pages within Notion
• Use callouts — highlight warnings, tips, and important notes
• Add a TOC — for pages longer than 3 screens

Maintenance

• Set quarterly review reminders for critical docs
• Archive outdated content instead of deleting
• Use “Last Reviewed” dates to identify stale pages
• Assign document owners for accountability

Collaboration

• Use comments for async discussion and review
• Tag people in comments for notifications
• Create templates for recurring document types
• Establish naming conventions for consistency

Troubleshooting

References & Resources

Documentation

• Notion Markdown Spec — Notion-flavored Markdown blocks, inline formatting, and limitations
• Database Properties — All 20 Notion property types with API formats and examples

Scripts

• Notion Templates — JavaScript template functions for common Notion page structures

Examples

• Workspace Setup Example — Complete dev team workspace setup with 9 MCP tool calls